Privacy Policy

Last updated: 11th April 2025

At STEMSKI, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal data when you engage with us—whether that’s via our website, events, communications, or social platforms.

1. Who We Are

STEMSKI is an initiative organising informal ski and snowboarding trips for people in Science, Technology, Engineering and Mathematics (STEM) sectors. For data protection purposes, STEMSKI is the “Data Controller”.

If you have any questions about this policy or how your data is handled, you can contact us at: info@stemski.co.uk

2. What Personal Data We Collect

We collect and process the following personal data:

  • Contact Details – Name, email address, age, company
  • Booking Information – Accommodation and travel preferences
  • Marketing Preferences – Whether you’ve opted in to receive updates

3. How We Collect Your Data

We collect data when:

  • You fill out a booking or enquiry form
  • You sign up to our mailing list or social media pages
  • You attend a STEMSKI trip or event

4. Why We Collect Your Data

We use your data to:

  • Manage bookings and communicate trip details
  • Provide customer support
  • Send essential trip communications
  • Share updates about future events (only with your consent)
  • Improve our website and event offerings

5. Legal Basis for Processing

Under UK GDPR, we rely on one or more of the following legal grounds:

  • Consent – for marketing communications
  • Contractual Necessity – for managing bookings and delivering services
  • Legitimate Interests – to improve our events and manage our community
  • Legal Obligations – to comply with financial and safety regulations

6. Who We Share Your Data With

We may share your data with:

  • Service Providers – e.g. accommodation providers, transport companies, insurance providers
  • Event Partners – where essential for trip delivery

We will never sell your data or share it with third parties for marketing without your explicit consent.

7. Data Retention

We retain your personal data only as long as necessary:

  • Booking and Event Data – kept for up to 6 years for legal and tax reasons
  • Mailing List Data – until you unsubscribe

8. Your Rights

You have the following rights under UK data protection law:

  • Access your personal data
  • Correct inaccurate data
  • Request erasure (“right to be forgotten”)
  • Object to processing
  • Restrict processing
  • Data portability
  • Withdraw consent (for marketing)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, email info@stemski.co.uk.

9. Updates to This Policy

We may update this policy from time to time. Any significant changes will be notified via email or posted clearly on this page.